As mentioned in our previous post, record keeping is very important for all business organizations to win the competition and to keep costs under control. Every organization needs to follow a good plan as well needs to implement a good system for record keeping. Here are some requirements that a record keeping system must have.

• It must collect, categorize and store records automatically.
• It must be able to present stored information, when ever you demand.
• It must be intelligent enough to distinguish documents and to report the status of reports.
• It must have some built-in mechanism for frequent record back-up
• All the company records must be secured from virus attacks and other intruders.
• Must be able to shift between different record formats and must be able to convert one type of document with other.
• It must utilize the resources, such as disk space, available efficiently.
• Should provide custom access privileges to different level users.
• It should be easily customizable to your business requirements.
• It should be easy to operate and should have high adoption rates.
• The maintenance and operating costs must be low enough to your organizational type.